Exhibitors

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Setting up and Dismantling 

Times should be as follows: Trade Show set-up will begin on Monday, November 24, 2025 from11:30 am to 5:00 pm.  Dismantling will take place on Wednesday, November 26, 2025 from 2:00 pm to 5:00 pm.

Qualification of Applicants

Trade Show committee has the right to decline any application or proposed exhibit without any reason. Committee may request applicant to furnish proof of his or her qualifications or his or her interest in the goods proposed to be exhibited.

Trade Show Costs

Exhibitor Space Rental Contract must be accompanied by the full payment of the charge for the space applied for.  Full payment is due Monday, October 6, 2025.  If payments are not made when due, 50% may be forfeited and the space reallocated.

Cancellation Policy

50% of contract price on cancelled space is non- refundable. Exhibitor will be required to pay in full for the contract amount on any cancellation received after October 6, 2025. Cancellations must be received in writing.

Space Allotment

Exhibitor Space Rental Contract must include particulars of goods to be exhibited and desired allotment of space.  Trade Show Committee reserves the right to limit space allocation and final allotment of booth space will be at the discretion of the committee.

Delivery and Removal of all Exhibits Exhibitors 

Exhibitors will be advised prior to the show of the dates and times when exhibitors and other goods can be received at the Zatzman Sportsplex. Goods shall not be received or removed from the exhibit area during show hours.

Bylaws

Exhibitors and the exhibition generally are subject to the bylaws and rules and regulations applying to the exhibition premises.  Exhibitors are also subject to the terms and conditions of the Committee’s agreement with the complex, particularly as it affects catering and sound reproduction.

Inflammable Goods

Exhibitors are subject to the requirements of the Fire Policies of the Zatzman Sportsplex.  No explosives or highly inflammable substances may be exhibited . No operation of internal combustion engines is permitted.  Fuel tank covers must be sealed.

Transfer

Exhibitors may not sub-license or transfer any part of their allocated space.  Exchanges of space may be made only with the Trade Show Committee’s consent.

Working

Exhibits are acceptable but only electricity shall be used for their mechanical operation. Horns, sirens or whistles may not be sounded.  Any machinery in motion must be well guarded to satisfy the Committee’s requirements.

Liability Insurance

Exhibitors shall provide to Management a Certificate of Insurance (COI) issued by their insurance agent/broker (this Certificate is generally available at no additional cost).  This Certificate must certify that the Exhibitor has General Liability Insurance that is effective between the Move-In and Move-Out dates and that the amount of this insurance is no less than $1,000,000.  Landscape Nova Scotia and Zatzman Sportsplex must be listed as additional insured. Exhibitors who have not supplied this Certificate will not be allowed to Move-In.

Empty Crates and Packing

Empty crates may not be stored in booths.  A designated area will be set aside for crates and containers until move-out.  Exhibitors must have proper identification labels on their crates and containers for easy access after the show.  Any material not removed from the storage area five hours after the show will become the property of the show and disposal charges will be billed to the exhibitor.

Loss or Damage to Property

The Trade Show Committee will not beresponsible for loss or damage occurring to any exhibit or any property of the exhibitors from any cause whatsoever, and all articles placed in the complex premises shall be at the exhibitor’s own risk.

Other Damage

Exhibitors must make good at their own expense all damage done by them or their employees or person in charge at the time of the event at the Zatzman Sportsplex.

Show Services

Management reserves the right to appoint all show services and will make all information available to exhibitors.  Such items as electricity, furniture, etc. may be rented from display contractor (Global Convention Services).  SUCH ITEMS ARE NOT COVERED BY THIS CONTRACT.