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Exhibitor Information
Event Site
Zatzman Sportsplex
110 Wise Road, Dartmouth, NS B3A 1M2
Show Hours
Tuesday November 21, 2023: 10:00am - 4:00pm
Wednesday November 22, 2023: 10:00am - 3:00pm
Note: Dedicated Trade Show Time 11am -2pm each day
Move-In
Monday November 20, 2023: 8:00am - 5:00pm
Companies needing forklift will move-in starting at 8:00am at allocated times
Move-Out
Wednesday November 22, 2023: 3:00pm - 6:00pm
There will be a forklift operator on site from 3:00pm onward to assist with move-out.
Booth Prices for Members Booth Prices for Non Members
One to Two Booths: $825.00 ea. One to Two Booths: $925.00 ea.
Three to Four Booths: $775.00 ea. Three to Four Booths: $875.00 ea.
Over Five Booths: $725.00 ea. Over Five Booths: $825.00 ea.
What do you get?
Every exhibitor will receive one trade show registration and lunch per booth staff per day (maximum of two staff per booth), and a company listing in our show guide and on the website.
To Secure Your Space
A 50% deposit + HST is required. The balance is due by October 6, 2023.
Please include a credit card number or a cheque made payable to
“Landscape Nova Scotia”.
Display Material
All booths are 10’ X 10’ and come with a 8’ high draped back wall and 3’ high draped sidewalls. All booths come with one 6’ dressed table and 2 chairs.
Prices do not include carpet, power, extension cords, etc.
Additional display materials may be rented from the official show decorator “Global Convention Services.” A package will be sent to all exhibitors prior to the show with additional display options. For more information, please contact the Exhibitor Service Desk at Global Convention Services.
Exhibitors
Exhibitors
Exhibitor Space Terms and Conditions
Setting up and Dismantling
Times should be as follows: Trade Show set-up will begin on Monday November 20, 2023 from12:00 pm to 5:00 pm. Exhibitor requiring forklift will book unloading time through Landscape Nova Scotia and all set ups will be scheduled. Dismantling will take place on Wednesday November 22, 2023 from 3:00 pm to 6:00 pm.
Qualification of Applicants
Trade Show committee has the right to decline any application or proposed exhibit without any reason. Committee may request applicant to furnish proof of his or her qualifications or his or her interest in the goods proposed to be exhibited.
Trade Show Costs
Exhibitor Space Rental Contract must be accompanied by a 50% deposit of the charge for the space applied for. Balance is due October 6, 2023. If payments are not made when due, deposit may be forfeited and the space reallocated.
Cancellation Policy
Deposits paid on cancelled space are non- refundable. Exhibitor will be required to pay in full for the contract amount on any cancellation received after October 6, 2023. Cancellations must be received in writing.
Space Allotment
Exhibitor Space Rental Contract must include particulars of goods to be exhibited and desired allotment of space. Trade Show Committee reserves the right to limit space allocation and final allotment of booth space will be at the discretion of the committee.
Delivery and Removal of all Exhibits Exhibitors will be advised prior to the show of the dates and times when exhibitors and other goods can be received at the Zatzman Sportsplex. Goods shall not be received or removed from the exhibit area during show hours.
Bylaws
Exhibitors and the exhibition generally are subject to the bylaws and rules and regulations applying to the exhibition premises. Exhibitors are also subject to the terms and conditions of the Committee’s agreement with the complex, particularly as it affects catering and sound reproduction.
Inflammable Goods
Exhibitors are subject to the requirements of the Fire Policies of the Zatzman Sportsplex. No explosives or highly inflammable substances may be exhibited . No operation of internal combustion engines is permitted. Fuel tank covers must be sealed.
Transfer
Exhibitors may not sub-license or transfer any part of their allocated space. Exchanges of space may be made only with the Trade Show Committee’s consent.
Working
Exhibits are acceptable but only electricity shall be used for their mechanical operation. Horns, sirens
or whistles may not be sounded. Any machinery in motion must be well guarded to satisfy the Committee’s requirements.
Liability Insurance
Exhibitors shall provide to Management a Certificate of Insurance (COI) issued by their insurance agent/broker (this Certificate is generally available at no additional cost). This Certificate must certify that the Exhibitor has General Liability Insurance that is effective between the Move-In and Move-Out dates and that the amount of this insurance is no less than $1,000,000. Landscape Nova Scotia and Zatzman Sportsplex must be listed as additional insured.
Exhibitors who have not supplied this Certificate will not be allowed to Move-In.
Empty Crates and Packing
Empty crates may not be stored in booths. A designated area will be set aside for crates and containers until move-out. Exhibitors must have proper identification labels on their crates and containers for easy access after the show. Any material not removed from the storage area five hours after the show will become the property of the show and disposal charges will be billed to the exhibitor.
Loss or Damage to Property
The Trade Show Committee will not beresponsible for loss or damage occurring to any exhibit or any property of the exhibitors from any cause whatsoever, and all articles placed in the complex premises shall be at the exhibitor’s own risk.
Other Damage
Exhibitors must make good at their own expense all damage done by them or their employees or person in charge at the time of the event at the Zatzman Sportsplex.
Show Services
Management reserves the right to appoint all show services and will make all information available to exhibitors. Such items as electricity, furniture, etc. may be rented from display contractor (Global Convention Services). SUCH ITEMS ARE NOT COVERED BY THIS CONTRACT.
